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All individuals with a �鶹��ý account have access to Google Gemini and Microsoft Copilot chat tools at no cost as part of the University’s current Google and Microsoft enterprise workplace productivity suite agreements. Google and Microsoft both provide data protection assurances for �鶹��ý users.
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The free version of Gemini uses Google’s 1.0 Ultra LLM, while Copilot uses OpenAI’s GPT-4o LLM. Upgrades that provide additional capabilities are available to faculty and staff for each service for an annual fee. This offers direct connection with vendor applications such as word processing, spreadsheet, and presentations, as well as online storage. Note that both vendors restrict access to individuals ages 18 and above.

Those utilizing Zoom for videoconferencing also have access to Zoom AI Companion. This service offers meeting summaries and smart recording services. It includes data protection assurances for �鶹��ý users.

 Each service relies on a different, proprietary large language model (Gemini series for Google, OpenAI models for Microsoft) as well as unique implementations and integrations with their respective platforms. Model training data sets and approaches also vary, as do capabilities such as context windows. How each service responds to a given prompt can therefore vary.

 Because �鶹��ý does not have an enterprise agreement with OpenAI, use of those tools offers no specific data privacy, legal compliance, or security assurances to our stakeholders. Access to the latest models and features requires a paid subscription. However, Microsoft is a large investor in OpenAI and uses the company’s latest models for its’ Copilot service.

�鶹��ý students, faculty, and staff can therefore leverage the same LLM available via OpenAI’s ChatGPT through Microsoft Copilot at no charge, while obtaining the benefits of enterprise data protection.

When logging into Google Workspace with your �鶹��ý account, you will see a Gemini icon () in the Google Apps selection pop-up () in the upper right corner of the screen adjacent to your account logo. Clicking on the Gemini icon will navigate to the Gemini chat page where you can interact directly with the service. If this is your first time accessing Gemini, you will be presented with a Terms & Privacy page – click on “Use Gemini” to proceed or “No thanks” if you would prefer to not use the service. You can also navigate directly to  and log in with your �鶹��ý credentials. Gemini is also available via mobile app on Apple and Android platforms.

Coming Soon for Faculty and Staff

Google Gemini Education Premium is a paid add-on service that provides access to a more advanced LLM, Gemini 1.5 Pro, and integration with Google Workspace apps like Gmail, Docs, Sheets, and Slides. This allows for AI-powered note taking and summaries in Meet, writing and summarizing documents and emails, direct assistance with document content creation, and slide presentation enhancements. Gemini Education Premium provides data protection assurances for �鶹��ý users.

The service costs $360/user/year. Please contact your local IT help desk for more information about features or the purchase process.

 Coming Soon for Faculty and Staff

Users with a Gemini Education Premium subscription will see a gray Gemini logo () just to the left of the Google Apps icon. Clicking on this icon will open a Gemini sidebar with which you can interact directly without the need to leave the Google Workspace page. This icon will also appear in the upper right corner of the screen when using Google apps such as Gmail, Docs, Sheets, and Slides. You can also summarize documents directly within Google Drive by clicking on the vertical ellipses “More actions” button to the right of a file and selecting “Summarize this file” (it has a Gemini icon next to it).

 and log in with your �鶹��ý credentials. Copilot supports most major browsers, including Chrome, Firefox, and Safari, however, Microsoft Edge provides the most stable experience and provides direct integration with the service (Edge is available for Windows, Mac, and Linux).

Creating a profile in Edge for your �鶹��ý account and logging in will provide direct access to Copilot from within the browser via an icon () in the upper right of the browser bar. Clicking on the icon will open a prompt sidebar, eliminating the need to navigate directly to Copilot. Copilot is also available via mobile app on Apple and Android platforms.

Coming Soon for Faculty and Staff

Microsoft Copilot Pro is a paid add-on service that provides integration with the Microsoft 365 environment. It leverages OpenAI’s GPT-4o LLM, grants access to DALL-E 3 (an image generator), and provides integration with Microsoft 365 documents and apps like Word, Excel, and PowerPoint.

This allows for AI-powered note taking and summaries in OneNote, writing and summarizing documents, direct assistance with document content creation, data compilation in Excel, and slide presentation creation and enhancements in PowerPoint. Microsoft Copilot Pro provides data protection assurances for �鶹��ý users. The service costs $360/user/year.
Please contact your local IT help desk for more information about features or the purchase process.

Coming Soon for Faculty and Staff

Users with a Copilot Pro subscription will see the Copilot logo in the left sidebar when logged into their Microsoft 365 accounts. Clicking on the icon will navigate to the Copilot page. They will also see a Copilot icon in the home menu bar when using Microsoft Office apps – clicking on this icon will open a Copilot sidebar within the app. Hovering over a file within OneDrive will display a grey Copilot icon which will offer the opportunity to directly summarize the file or create an FAQ based on the contents. You can also add one or more files to the prompt area on the main Copilot page and ask Copilot to act on the contents – e.g. to create a basic PowerPoint presentation from a technical document or a cover letter based on a resume and job description.

Zoom AI Companion provides AI-assisted meeting summaries and smart recording capabilities. Zoom is managed by �鶹��ýF Nanook Technology Services on behalf of the entire �鶹��ý community. View.

Zoom AI Companion is a vendor-supplied add-on service that has been deployed across the �鶹��ý system. It is managed by �鶹��ýF Nanook Technology Services and offers meeting summaries and smart recording services. The service provides data privacy assurances and meets HIPAA compliance mandates.

Other AI-based transcription services utilize varying privacy practices and may not comply with �鶹��ý’s legal and regulatory compliance obligations. Depending on an individual vendor’s policies, user data may be leveraged to train underlying models, shared with third parties, stored outside of the U.S., or used for other purposes.

Many of these tools employ background services that capture broad swathes of user data, including video, audio, screenshots, contents of data files, etc., often without notifying meeting participants. These background services may also connect to other systems end-users have access to, capturing data available to those system accounts as well.

Yes.  Zoom AI Companion, Google Gemini, and Microsoft Copilot all offer AI-based meeting recording and transcription services, while providing �鶹��ý stakeholders with data privacy and compliance assurances.

It is important to keep in mind that AI-based transcription services have varying levels of consistency and accuracy, so be sure to review transcripts before relying on them. For use cases requiring a high degree of accuracy and privacy protection, consider using transcription services that rely on human beings rather than AI.

For example: